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Maldon Town Council

Agenda of Meeting

17th November 2008

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
11th November, 2008

Dear Councillor,

You are summoned to attend a meeting of the FINANCE AND GENERAL PURPOSES COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 17th NOVEMBER 2008 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. J. Wilsdon

Cllr M. Bentley (Deputy Town Mayor)

D Denyer (Town Mayor), R Hawkins, R Knight,
I Mackenzie, Mrs S Riesebeck, K Smith and T Shrimpton.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. DECLARATIONS OF INTEREST

Members are reminded that they are required to declare any personal or prejudicial interests they know they might have in items of business on the agenda. They are reminded that they will need to repeat their declarations at the appropriate point in the meeting and leave the room if the interest is a prejudicial one. Unforeseen interests must be declared similarly at the appropriate time.
  3. MINUTES OF THE MEETING HELD ON 7th OCTOBER 2008

To accept and sign the minutes
(copy previously circulated with the agenda for the Council meeting held on 20th October, 2007)
  4



 4.1

 4.2
FINANCIAL REPORT

(report herewith)

Payments for approval 1 - 31 October 2008

Bank Accounts reconciliation summary to 31 October 2008
  5. GRANTS

(applications herewith)

To consider grant applications from:
Maldon Pantomime Society
SWANS
  6

 6.1
THE MOOT HALL

To set up a working party to negotiate an agreement with the Friends.
 6.2 To note that although the Town Council did not receive an award for the Moot Hall the judges "were impressed by the work which has been executed to a high standard. The establishment of the Friends group was also felt to be a real achievement". The Town Council has received an invitation for a representative to attend the Presentation Ceremony on Friday 5 December at noon.
  7.

 7.1
CHRISTMAS LIGHTS 2008

To receive a progress report from the Town Clerk
 7.2 To consider whether any grants towards the costs of exterior decorations should be offered to churches in the town centre
  8. MAYOR'S ALLOWANCE, EXPENSES, HOSPITALITY & TWINNING
 8.1 To provide guidance on the use of the budget for mayoral expenses
 8.2 To consider whether any increases are necessary for 2009-10

(report herewith)
  9. BUDGETS

To consider the budget for the financial year 2009-10, and prepare recommendations for Council
(report herewith)
 10. AUDIT 2007-08

To receive the report of the External audit, if available
 11. CLOSURE ARRANGEMENTS OVER THE CHRISTMAS HOLIDAY PERIOD
 12 ARRANGEMENTS FOR STAFF APPRAISALS
 13 QUESTIONS FROM THE PRESS AND PUBLIC
 14. EXCLUSION OF THE PRESS AND PUBLIC

In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw.
 15. STAFF REPORT



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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