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Maldon Town Council

Agenda of Meeting

26th January 2010

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
20th January, 2010

Dear Councillor,

You are summoned to attend a meeting of the FINANCE AND GENERAL PURPOSES COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on TUESDAY, 26th JANUARY 2010 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. J. Wilsdon

Cllr C Mackenzie

M Bentley (Town Mayor), D. Denyer, R. Knight,
I. Mackenzie, Mrs. S. Riesebeck, S Savage (Deputy Mayor)
and T. Shrimpton.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. DECLARATIONS OF INTEREST

Members are reminded that they are required to declare any personal or prejudicial interests they know they might have in items of business on the agenda. They are reminded that they will need to repeat their declarations at the appropriate point in the meeting and leave the room if the interest is a prejudicial one. Unforeseen interests must be declared similarly at the appropriate time.
  3. MINUTES OF THE MEETING HELD ON 7TH DECEMBER 2009

To accept and sign the minutes
(copy previously circulated with the agenda for the Council meeting held on 14th December 2009)
  4.



 4.1
FINANCIAL REPORT

(report herewith)

Payments for approval 1-31 December 2009 & 1- 15 January 2010
 4.2 Bank Accounts reconciliation summary to 31 December 2009
 4.3

 4.4
Budget report to 31 December 2009

Funding for the Community Safety partnership towards measures at King Street to deter anti-social behaviour, vandalism and criminal damage.
  5. COUNCILLORS EXPENSES

At the request of Cllr Savage, to review allowances for town councillors.
  6. GRANTS

(applications herewith)

To consider grant applications from:
Maldon Choral Society
Maldon Business Association
  7.



 7.1
PREMISES

(report herewith)

THE PLUME BUILDING
To consider the installation of an external power supply
 7.2 THE TOWN HALL

To consider undertaking some work from the maintenance programme
Main Hall floor
Main Hall roof blinds
 7.3 MOOT HALL

a) Work to the Exercise yard was halted due to the freezing conditions and will recommence during the week beginning 18 January

b) To consider undertaking work from the repair and maintenance programme

Roof decking
reupholstering chairs

c) To note work undertaken on the asset valuation for insurance
  8. CHRISTMAS LIGHTS 2009

No problems with the lights were experienced during the installation or over the Christmas period but the weather conditions caused a delay in dismantling.
  9. QUESTIONS FROM THE PRESS AND PUBLIC
 10. EXCLUSION OF THE PRESS AND PUBLIC

In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw.
 11. INTERNAL AUDIT INTERIM REPORT 2009-2010

To receive the interim report
(report herewith)
 12.



 12.1
MOOT HALL

(reports herewith)

EXERCISE YARD
To receive a report from the contractor and agree what action to take.
 12.2 LEASE WITH THE FRIENDS OF THE MOOT HALL

To consider the draft lease and if thought fit recommend for approval by the Town Council
 13.

 13.1
STAFF REPORT

PAY AWARDS FOR THE YEAR 2010-2011

(report herewith)

To receive a report from the Town Clerk
 13.2 STAFF APPRAISALS

To arrange the Town Clerk's appraisal
Signed:
               Mrs. Theresa Byles, Town Clerk



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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