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Maldon Town Council

Agenda of Meeting

1st March 2010

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
23rd February, 2010

Dear Councillor,

You are summoned to attend a meeting of the ENVIRONMENT COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 1st MARCH 2010 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. D. Denyer

Cllr. T. Shrimpton

Almond, Ms. A. Beale, M. Bentley (Town Mayor),
R. Knight, Mrs. S. Riesebeck,
S. Savage (Deputy Mayor) and K. Smith.
Invited to attend: Maldon and Heybridge Horticultural Society, and WAIT.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. DECLARATIONS OF INTEREST

Members are reminded that they are required to declare any personal or prejudicial interests they know they might have in items of business on the agenda. They are reminded that they will need to repeat their declarations at the appropriate point in the meeting and leave the room if the interest is a prejudicial one. Unforeseen interests must be declared similarly at the appropriate time.
  3. MINUTES OF THE ENVIRONMENT COMMITTEE MEETING

To receive, consider and sign the minutes of the Environment Committee meeting held on 18th January, 2010.
(copy circulated with the Town Council agenda for the meeting held on 1st February, 2010)
  4. FINANCIAL REPORT

To receive a report on income & expenditure against budget
(copy herewith)
  5.

 5.1

 5.2
ALLOTMENTS

Allotment Inspections - none during the winter months.

Warwick Crescent
a. Rear Ditch
To receive archive information regarding the rear boundary ditch.
(copy herewith)
 5.3 Brickhouse Farm

a. Official Opening of Site Extensions - Saturday 13th March, 2010 at 10.00am.
All members are welcome to attend.
   b. Hedge Planting - Saturday, 13th March, 2010 at 10.30 am.
All welcome
   c. Erection of Shed - Permission requested from the tenants of plot 2
 5.4 Maldon Hall

a. Boundary Hedge
The Enforcement Officer, Maldon District Council has obtained a quotation to clear the rubbish from the wooded area by the by-pass and is trying to ascertain who owns the land.
   b. Erection of Sheds - Permission requested from the tenants of plots 11a and 21b
   c. Overhanging Trees

To consider a quotation from the Grounds Maintenance Contractor to cut back trees overhanging allotment plots.
(copy to be circulated)
 5.5 Questions from the Maldon and Heybridge Horticultural Society & WAIT
  6. MALDON IN BLOOM

To consider the Notes of the Maldon in Bloom Working Party meeting held on 24th February, 2010.
(copy to be circulated
  7. INTERPRETATION BOARDS

No further response has been received from the Plume School.
  8.

 8.1
CLOSED CHURCHYARDS

St. Peter's Churchyard
a. Holm Oak
To receive a copy of the Picus Test and Tree Survey
(copy herewith - members only)
   b. Quotations

To consider quotations for the work recommended in the report. The District Tree Officer and Tree Consultant were consulted on the specification
(copies to be circulated)
   c. Bench under Holm Oak
A bench in the alcove under the Holm Oak was damaged and removed for safety reasons. Maldon District Council has provided a quotation for a replacement. To consider whether the bench should be replaced as it is underneath the rookery and becomes fouled quickly.
 8.2 St. Mary's Churchyard

a. Update from St. Mary's Improvement Project
The Grounds Maintenance Contractor has undertaken further work as part of the routine winter maintenance schedule, including reducing the Yew bushes adjacent to the church. An Ash tree has been felled by church volunteers. The new litter bins have been installed.
  9. AMENITY AREAS

Norfolk Road - To receive the report of Cllr. Denyer who visited the amenity area to investigate whether "No Ball Games" signage was necessary at the site.
 10. WAR MEMORIAL

To receive the Notes of the War Memorial Working Party meeting held on 24th February, 2010.
(copy to be circulated)
 11. WARE POND To receive verbal reports
 12. CROMWELL PUMP

To date no further information has been received from the Party Walls Surveyor regarding the brick retaining walls at the Cromwell Pump.
 13. BUS SHELTERS

Although ECC Highways agreed in the Spring of 2009 that Masefield Road, Poets Estate was a suitable site for a bus shelter, the shelter cannot be installed until the kerb has been raised and, for public safety, a barrier/rail installed to the rear of the shelter. In January 2010, the Town Council was informed that that these works would not be undertaken before April 2010. At the request of the Chairman, a further enquiry has been made and ECC has agreed that this work would be undertaken early in next financial year.
 14. SALT BINS

The following town locations have been suggested for salt bins:

1. North Street
2. Volwycke Avenue, junction of Fambridge Road
3. Fambridge Road, junction of Cross Road
4. Top of Wycke Hill
5. Washington Road/Warwick Drive junction
6. Essex Road, junction with Midguard Way
7. Keeble Park, junction of Falcon Fields
8. Meeson Meadows, junction with Linford Mews
9. Tennyson Road
10. Coleridge Road, junction of Burns Close
11. Midguard Way, junction Longship Way
12. Highlands Drive, outside school
13. London Road, outside school
14. Beeleigh Road
15. Between Silver Street and Cromwell Hill
16. Water trough, outside All Saints Church
17. Cherry Gardens between St. Giles Crescent and Beacon Hill
18. Royal Court, Wantz Road (Minute 179, Planning Committee meeting held on 11th January, 2010 recommended that this bin be installed)
19.Queen Street (junction of Princes Road)

To consider whether the Town Council should purchase 19 salt bins @ 350.00 per bin. The exact location for each bin must be approved by ECC Highways and site visits will be held. As there is no allocated budget for salt bins, the funding would have to be vired from other budget headings or from Town Council Reserves, with the agreement of Council.
 15. ST. GILES RUINS

To consider a report from the Arboricultural Consultant on the condition of trees within the grounds. A Robinia must be felled due to its poor condition and the matter has been put in hand; other work will be required.
(The report will be circulated if available)
 16. LEECH MEMORIAL GARDEN - To consider verbal reports.
 17. MARKET HILL GARDEN - To consider verbal reports.
 18. GROUNDS MAINTENANCE CONTRACT

To consider whether an artificial liner for the hanging baskets, recommended by the supplier of the hanging baskets, is acceptable, rather than moss. A sample will be available at the meeting.
 19. TREES, LIMEBROOK WAY

To receive a letter from District Councillor David Williams regarding trees felled on land east of Morrison's supermarket, off Limebrook Way
(copy herewith - members only)
 20. QUESTIONS FROM THE PRESS AND PUBLIC
Signed:
               Mrs. Theresa Byles, Town Clerk



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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