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Town Hall, Market Hill,
Maldon, Essex,  CM9 4RL.

Maldon Town Council

Agenda of Meeting

9th March 2010

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
3rd March, 2010

Dear Councillor,

You are summoned to attend a meeting of the FINANCE AND GENERAL PURPOSES COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on TUESDAY, 9th MARCH 2010 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. J. Wilsdon

Cllr C Mackenzie

M Bentley (Town Mayor), D. Denyer, R. Knight,
I. Mackenzie, Mrs. S. Riesebeck, S Savage (Deputy Mayor)
and T. Shrimpton.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. DECLARATIONS OF INTEREST

Members are reminded that they are required to declare any personal or prejudicial interests they know they might have in items of business on the agenda. They are reminded that they will need to repeat their declarations at the appropriate point in the meeting and leave the room if the interest is a prejudicial one. Unforeseen interests must be declared similarly at the appropriate time.
  3. MINUTES OF THE MEETING HELD ON 26th JANUARY 2010

To accept and sign the minutes
(copy previously circulated with the agenda for the Council meeting held on 1st February 2010)
  4.



 4.1
FINANCIAL REPORT

(report herewith)

Payments for approval 15 - 31 January & 1-28 February 2010
 4.2 Bank Accounts reconciliation summary to 28 February 2010
 4.3 Budget report to 28 February 2010
  5.



 5.1



 5.2
GRANTS

(applications herewith)

To consider grant applications from:
" Action for Family Carers
" Saint FM

Funding for the Community Safety partnership towards measures at King Street to deter anti-social behaviour, vandalism and criminal damage
  6.



 6.1
INSURANCE

(copy of the renewal schedule herewith)

To consider whether the Council's public liability should be increased to 10m
 6.2 To approve the annual payment of the Town Council's insurance premium of 10,247.51. Comparisons were made with other providers in 2009, and a 3 year undertaking was agreed with the present provider for a discount of 5%. A review of Council assets is underway; changes to the schedule may be necessary during the year.
  7.

 7.1
PREMISES

THE TOWN HALL

An order for work to replace the gas water heater has been agreed with a local contractor at 2035 (excl VAT).
 7.2 MOOT HALL

Work to the walls has been completed as far as possible. Due to lack of staff time, no negotiations with neighbouring property owners have been undertaken.
 7.3 THE PLUME BUILDING

To receive an update from the Town Clerk
 7.4 ECC POLICY REVIEW ON ESSEX HERITAGE

To consider a response as the Town Council owns 2 important heritage buildings within the town.
(report herewith)
  8. COUNCIL'S FINANCIAL REGULATIONS

To review the Council's Financial Regulations to ensure that they are fit for purpose
(copy herewith)
  9. COMPREHENSIVE RISK ASSESSMENT 2009-10

To consider the comprehensive risk assessment for the year and to agree any necessary actions arising from it
(report herewith)
 10. CHRISTMAS LIGHTS 2009

Due to lack of staff time, no work has been undertaken on this matter
 11. QUESTIONS FROM THE PRESS AND PUBLIC
 12. EXCLUSION OF THE PRESS AND PUBLIC

In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw.
 13. MOOT HALL

(report to follow)

LEASE WITH THE FRIENDS OF THE MOOT HALL
To consider the amendments to the draft lease and if thought fit recommend for approval by the Town Council
 14. STAFF REPORT

(report to follow)
Signed:
               Mrs. Theresa Byles, Town Clerk



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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