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Maldon Town Council

Agenda of Meeting

26th April 2010

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
20th April, 2010

Dear Councillor,

You are summoned to attend a meeting of the FINANCE AND GENERAL PURPOSES COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 26th APRIL 2010 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. J. Wilsdon

Cllr C Mackenzie

M Bentley (Town Mayor), D. Denyer, R. Knight,
I. Mackenzie, Mrs. S. Riesebeck, S Savage (Deputy Mayor)
and T. Shrimpton.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. DECLARATIONS OF INTEREST

Members are reminded that they are required to declare any personal or prejudicial interests they know they might have in items of business on the agenda. They are reminded that they will need to repeat their declarations at the appropriate point in the meeting and leave the room if the interest is a prejudicial one. Unforeseen interests must be declared similarly at the appropriate time.
  3. MINUTES OF THE MEETING HELD ON 9th MARCH 2010

To accept and sign the minutes
(copy previously circulated with the agenda for the Council meeting held on 15th March 2010
  4.



 4.1

 4.2
FINANCIAL REPORT

(report herewith)

Payments for approval 8-31 March 2010

To agree payment of the annual subscription to EALC/NALC @ 1072.72
 4.3 Bank Accounts reconciliation summary to 31 March 2010
 4.4

 4.5
Budget report to 31 March 2010

Report on debtors at the year end
 4.6 To agree the level of earmarked funds to be carried forward to the 2010-11 financial year
  5. ANNUAL AUDIT FOR THE YEAR ENDING 31 MARCH 2010 - TIMETABLE

To note that the completed annual accounts are to be agreed by Council at its meeting on 21 June in order to be submitted to the Auditor for the call date of 12 July 2010. The internal audit will be undertaken on 15 June.
  6

 6.1
GRANTS

Discussion with Maldon Pantomime Society regarding grant support
(information to follow)
 6.2 To consider grant applications from:

" Maldon Drama Group
" Maldon Festival of Arts
(applications herewith)
  7. INSURANCE

To consider whether the Council's public liability should be increased to 10m for the additional premium of 307.52
  8.



 8.1
PREMISES

(report herewith)

THE TOWN HALL
a) To receive the end of year report on the Town Hall;
b) To consider the purchase of a replacement PA system
 8.2 MOOT HALL

a) To note that due to time constraints (staff holidays), negotiations with neighbouring property owners have not yet been undertaken
b) To consider the grant for the first year for the Friends of the Moot Hall, in line with the lease
 8.3 THE PLUME BUILDING

To receive an update from the Town Clerk
  9. WEB SITE

To receive a report from the Working Party regarding further improvements to the web site and its future maintenance. The budget for 2010-11 has an allocation of 2,500 based on 1,000 for set up and 1,500 for maintenance
 10. QUESTIONS FROM THE PRESS AND PUBLIC
 11. EXCLUSION OF THE PRESS AND PUBLIC

In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw
 12. MARKET HILL GARDEN

(report herewith)
 13. LOCAL WORK OF ART

(report herewith)
 14. STAFF REPORT

To receive a report from the Clerk
Signed:
               Mrs. Theresa Byles, Town Clerk



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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