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Maldon Town Council

Agenda of Meeting

22th June 2009

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
16th June, 2009

Dear Councillor,

You are summoned to attend a meeting of the MALDON TOWN COUNCIL to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 22th JUNE 2009 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Town Mayor:

Deputy Mayor:

Councillors:
Cllr. M. Bentley

Cllr. S. Savage

J. Almond, Ms. A. Beale, J. Bunkell, D. Denyer,
R. Hawkins, R. Knight, C. Mackenzie, I. Mackenzie,
Mrs. S. Riesebeck, T. Shrimpton,
K. Smith, P. Stilts and J. Wilsdon.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE

To receive, consider and approve apologies for absence.
  2. DECLARATIONS OF INTEREST

Members are reminded that they are required to declare any personal or prejudicial interests they know they might have in items of business on the agenda. They are reminded that they will need to repeat their declarations at the appropriate point in the meeting and leave the room if the interest is a prejudicial one. Unforeseen interests must be declared similarly at the appropriate time.
  3. HMS PLYMOUTH

To receive a report regarding a proposal to bring HMS Plymouth to Maldon.
(copy herewith)
  4. MINUTES OF THE COUNCIL MEETING

(copy herewith)
  5. TOWN MAYOR'S ANNOUNCEMENTS

List of Functions to 11th May, 2009
(copy herewith)
  6. MINUTES OF COMMITTEE MEETINGS

To receive, consider, approve and sign the minutes of the Annual Town Council meeting held on 11th May, 2009 as a correct record.
(copy herewith)
 6.1 Minutes of the Planning Committee meeting held on 18th May, 2009

(copy circulated with the agenda for the Planning Committee meeting held on 1st June, 2009)
 6.2 Minutes of the Planning Committee meeting held on 1st June, 2009

(copy circulated with the agenda for the Planning Committee meeting held on 15th June, 2009)
 6.3 Minutes of the Finance and General Purposes Committee meeting held on 2nd June, 2009

(copy herewith)
 6.4 Minutes of the Environment Committee meeting held on 8th June, 2009

(copy to follow)
 6.5 Minutes of the Planning Committee meeting held on 15th June, 2009

(copy to follow)
  7. WEBSITE WORKING PARTY

(report to follow)
To consider and, if appropriate approve, the recommendation of the Working Party for the preferred contractor
  8. STRATEGIC ACTION GROUP FOR MALDON TOWN

To receive a report from the Action Group
  9.

 9.1
MOOT HALL

Friends of Moot Hall
To approve and sign the joint agreement with the Friends of Moot Hall.
(copy herewith)
 9.2 Fire Alarm

A recent maintenance inspection indicated that the aspirator unit had failed. As a matter of urgency, to approve a quotation for a replacement unit @ 5003 (+vat).
 10. QUALITY STATUS WORKING PARTY

Further to minute 17.3 of the Annual Council meeting, to consider whether the Quality Status Working Party should be dissolved. If the decision is made to retain the working party, members will need to be appointed to it.
 11.

 11.1
APPOINTMENT OF MEMBERS

Maeldune Trust
Further to minute 18.7 to consider the appointment of a second representative to attend meetings of the Maeldune Trust.
 11.2 Trustee - Plume Educational Trust

Notification has been received from the Plume Educational Trust stating that Cllr. Shrimpton's term of office as a Trustee ends of 15th June, 2009. To consider the appointment of a Trustee for a further 4 year term of office. Meetings of the Trust are held in May and November at the Plume School commencing at approximately 6.00pm.
 12. BRICKHOUSE FARM ALLOTMENT SITE EXTENSION

Further to the Environment Committee meeting held on 8th June, 2009 where members of the MHHS (Maldon and Heybridge Horticultural Society) had once again expressed concern regarding the removal of trees at the proposed eastern site extension. A report was circulated at the meeting from the Maldon District Tree Officer who expressed the view that the trees in this location were in poor health. The Town Council has offered to plant new trees else where on the site and hold a service of dedication. The Environment Committee was unwilling to delay the project unnecessarily and gave the MHHS until 22nd June to make any further comment.

The grant from the District Council was given on the basis of the development of the whole site. The options are:

the trees are removed and new trees are provided by the Town Council to be planted elsewhere on the site and a new dedication ceremony is held

the tree are left in place and the area is re-designed. This would mean that it would not be suitable for ordinary allotments.

(a) to receive and consider a letter from MHHS.
(b) to agree how the project on the eastern side will proceed.
 13.

 13.1
MEMBERS ATTENDANCE AT MEETINGS/CONFERENCES/ TRAINING

NHS Trust Board meeting - 27th May, 2009
Cllr. M. Bentley to report.
 13.2 Bradwell Nuclear Power site
Local Community Liaison Council - 9th June, 2009

Cllrs. Savage and Shrimpton to report.
 13.3 EALC - Annual Meeting of Parish and Town Councils in Maldon District - 10th June, 2009

Cllr. Mrs. Riesebeck to report
 13.4 EALC - Larger Local Council's Forum 11th June 2009

Cllr Shrimpton to report
 14.

 14.1
FORTHCOMING CONFERENCES, TRAINING OR MEETINGS

EALC Councillor Training Day on Management of Meetings and Council and the Community - Tuesday 7 July 9.30-3.30 at Great Dunmow
 14.2 NALC Conference "Putting People First"

Friday 4 - Saturday 5 September, 2009, London
  15. QUESTIONS FROM THE PRESS AND PUBLIC
Signed:
               Mrs. Theresa Byles, Town Clerk



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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