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Maldon, Essex,  CM9 4RL.

Maldon Town Council

Agenda of Meeting

21st July 2009

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
14th July, 2009

Dear Councillor,

You are summoned to attend a meeting of the FINANCE AND GENERAL PURPOSES COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on TUESDAY, 21st JULY 2009 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. J. Wilsdon

Cllr C Mackenzie

M Bentley (Town Mayor), D. Denyer, R. Knight,
I. Mackenzie, Mrs. S. Riesebeck, S Savage (Deputy Mayor)
and T. Shrimpton.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. DECLARATIONS OF INTEREST

Members are reminded that they are required to declare any personal or prejudicial interests they know they might have in items of business on the agenda. They are reminded that they will need to repeat their declarations at the appropriate point in the meeting and leave the room if the interest is a prejudicial one. Unforeseen interests must be declared similarly at the appropriate time.
  3. MINUTES OF THE MEETING HELD ON 2nd JUNE 2009

To accept and sign the minutes
(copy previously circulated with the agenda for the Council meeting held on 22ND June 2009)
  4. FINANCIAL REPORT

(report herewith)
 4.1

 4.2

 4.3
Payments for approval 22 May -30 June 2009

Bank Accounts reconciliation summary to 30 June 2009

Budget report at 30 June 2009
  5. INTERNAL AUDIT

To review the internal audit programme for 2009-10 to ensure that the system is adequate and effective
(copy herewith members only)
  6. GRANTS

To consider a grant application from Maldon Players
(copy herewith-members only)
  7. BUDGET 2010-11

To give early consideration to a request from Maldon District Council for the Town Council to provide support funding for the Tourist Information Centre in Maldon
(copy letter enclosed - members only)
  8. CHRISTMAS LIGHTS 2009

To note that a site meeting with the contractor has been arranged for Wednesday 22 July at 10.30am to discuss any minor modifications to the contract for 2009.
  9. TRAINING

To approve the attendance of the Town Clerk at the SLCC National Conference Friday 23 - Sunday 25 October 2009 at a cost of 330
 10. QUESTIONS FROM THE PRESS AND PUBLIC
 11. EXCLUSION OF THE PRESS AND PUBLIC

In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw.
 12. TOWN HALL

To receive a report and agree any necessary action
(copy herewith-members only)
 13. MOOT HALL

To receive a report and agree any necessary action
(copy to follow -members only)
 14. AUDIT

To receive the report of internal audit at the year end 2008/09 and consider any necessary action. (report herewith- members only)
 15. STAFF REPORT

To receive an update from the Town Clerk
Signed:
               Mrs. Theresa Byles, Town Clerk



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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