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Maldon Town Council

Agenda of Meeting

11th August 2009

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
4th August, 2009

Dear Councillor,

You are summoned to attend a meeting of the ENVIRONMENT COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on TUESDAY, 11th AUGUST 2009 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. D. Denyer

Cllr. T. Shrimpton

Almond, Ms. A. Beale, M. Bentley (Town Mayor),
R. Knight, Mrs. S. Riesebeck,
S. Savage (Deputy Mayor) and K. Smith.
Invited to attend: Maldon and Heybridge Horticultural Society, and WAIT.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. DECLARATIONS OF INTEREST

Members are reminded that they are required to declare any personal or prejudicial interests they know they might have in items of business on the agenda. They are reminded that they will need to repeat their declarations at the appropriate point in the meeting and leave the room if the interest is a prejudicial one. Unforeseen interests must be declared similarly at the appropriate time.
  3. MINUTES OF THE ENVIRONMENT COMMITTEE MEETING

To receive and sign the minutes of the Environment Committee meeting held on 14th July, 2009.
(copy circulated with the agenda for the Town Council meeting held on 3rd August, 2009)
  4. FINANCIAL REPORT

To consider a financial report for the Environment Committee.
(copy herewith)
  5.

 5.1
ALLOTMENTS

Allotment Inspection
To consider a verbal report from Mrs. Good regarding a recent allotment inspection.
 5.2



 5.3
Uncultivated Plots

(report herewith - members only)

Brickhouse Farm Allotment Site
a. Site Extension
Progress is being made with the extension to the site. It will shortly be sprayed for the second time with weed killer. The contractor has been asked to submit the relevant documentation to comply with current legislation. A quotation has been sought for the site to be secured with Heras Fencing. This was not included within the original quotation. Quotations are being sought to fence the area now it has been defined.

b. Any other matters
 5.4 Warwick Crescent

a Urban Foxes
A Humane Fox trap has been purchased and delivered to members of WAIT. Investigations are being undertaken to obtain a chemical deterrent such as "Scoot" or "Get off my Garden". Despite intensive investigations, it would appear that these products are only available in small quantities suitable for use in a garden.
The best quotations found are as follows:
Get off my Garden - 3.96 - if six packs are purchased.
Scoot - 5 litre sprayer and 100gm Scoot - 24.99

MDC has been requested to include an article on Urban Foxes in the next edition of the Courier. They have responded stating that the next edition is due for distribution in September and they will contact us regarding the inclusion of an article.

b. To receive verbal reports regarding matters at this site.
 5.5 Maldon Hall

a. Community Service workers have commenced clearing working at plot 5 and are also digging over the plot. They will shortly be starting on plot 39a.
 5.6 Best Kept Allotment Competitions - 2009

a. Maldon in Bloom
1. Mr J. Cook - Maldon Hall site - Gold
2. Mr. J. Saffell - Warwick Crescent site - Silver
Group Award to Queen's Head allotment site for the ongoing improvement of the site.

b. MHHS
1. Mr. E.J. Cook - Maldon Hall site
2. Mr. J. Saffell - Warwick Crescent site
3. Mrs A. Elsegood, Warwick Crescent site
 5.7 Questions from the Maldon and Heybridge Horticultural Society & WAIT
  6. MALDON IN BLOOM

The judges visited the town on Wednesday, 15th July, 2009. The tour of the town went well and the results will be received at the Presentation Day being held in Gorleston, Norfolk on Wednesday, 16th September, 2009.
  7.

 7.1
GROUNDS MAINTENANCE CONTRACT

Survey
After the last meeting, Cllr. Denyer, Shrimpton and Almond undertook a survey of all major sites within the town where Grounds Maintenance is undertaken. The objective of the survey was to consider whether the work detailed within the existing contract was sufficient to maintain the areas in an acceptable order. To receive a report from members regarding their recent survey of sites in the town.
 7.2 Contract Details

The revised wording for the contract has been sent to the Town Council's solicitor for comment.
  8. LEECH MEMORIAL GARDEN

To receive and consider verbal reports regarding matters at the garden.
  9. MARKET HILL GARDEN

Further to minute 10 of the Environment Committee meeting held on 8th June, 2009 to receive and consider quotations for a litter bins to be located in the garden.

a. Street master Cardiff bin, weight - 63kg - 369.20 plus 59.00 delivery.
(This is the same type of heavy duty bin which was installed at St. Peter's Churchyard)

b. Wybone Barnsley bin - weight 53kg - 205.00 plus 26.92 delivery.
 10.

 10.1


 10.2
CLOSED CHURCHYARDS

St. Peter's Churchyard - Trees
(report herewith)

St. Mary's Churchyard
Following a routine inspection by ECC Highways, trees/vegetation overhanging the highway (ST. Mary's Lane) needs to be cut back. ECC Highways have been contacted to request a site meeting to discuss this matter.
 10.3 All Saints Churchyard

To receive verbal reports regarding the churchyard.
 11.

 11.1
AMENITY AREAS

Longship Way
To receive and consider a quotation from the Grounds Maintenance Contractor to supply and install 8 round timber bollards to edge of grassed area and make good at finish. 363.00 plus VAT. The cost of a replacement sign was 350.00.
 11.2 Norfolk Road

Further to the Environment Committee meeting held on 14th July, 2009 to receive a quotation from the Grounds Maintenance Contractor for the following work:

To remove all shrubs and arisings, level and seed area on completion. Work to be undertaken during autumn and winter. 420.00 plus VAT
 12. ST. GILES RUINS

To receive and consider verbal reports regarding matters at the Ruins.
 13. POETS ESTATE - Bus Shelter, Masefield Road

Further to the Environment Committee meeting held on 14th July, 2009, members are informed that the ECC, Highways want to install a raised kerb at this bus stop before the shelter is installed. Investigations are ongoing due to the limited width of the pavement at this site. Highway engineers are looking into the possibility of using a section of the adjacent car park to widen the footpath.
 14. WARE POND

To receive and consider verbal reports regarding matters at the pond.
 15. QUESTIONS FROM THE PRESS AND PUBLIC
Signed:
               Mrs. Theresa Byles, Town Clerk



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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