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Maldon Town Council

Agenda of Meeting

20th October 2009

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
14th October, 2009

Dear Councillor,

You are summoned to attend a meeting of the FINANCE AND GENERAL PURPOSES COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on TUESDAY, 20th OCTOBER 2009 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. J. Wilsdon

Cllr C Mackenzie

M Bentley (Town Mayor), D. Denyer, R. Knight,
I. Mackenzie, Mrs. S. Riesebeck, S Savage (Deputy Mayor)
and T. Shrimpton.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. DECLARATIONS OF INTEREST

Members are reminded that they are required to declare any personal or prejudicial interests they know they might have in items of business on the agenda. They are reminded that they will need to repeat their declarations at the appropriate point in the meeting and leave the room if the interest is a prejudicial one. Unforeseen interests must be declared similarly at the appropriate time.
  3. MINUTES OF THE MEETING HELD ON 28th SEPTEMBER 2009

To approve and sign the minutes
(copy herewith)
  4.



 4.1
FINANCIAL REPORT

(report herewith)

Payments for approval 28 September - 9 October 2009
 4.2 Bank Accounts reconciliation summary to 30 September 2009
 4.3 Budget report at 30 September 2009
  5. ANNUAL RETURN 2008-09

(report herewith)

To receive the opinion of the external auditor and consider any necessary action
  6. GRANTS

To consider grant applications from

the Plume School Sixth Form
(herewith)

Maldon Carnival Association
(deferred from previous meeting - additional information herewith)
  7.

 7.1
PREMISES REPORT

TOWN HALL
To receive a progress report on repairs
 7.2 MOOT HALL

a) To receive a progress report on repairs
b) To receive a progress report on the lease with the Friends of Moot Hall
 7.3 PLUME BUILDING

To receive a report
 7.4 REVIEW OF TOWN HALL HIRE RATES

(report herewith)

To undertake a review and set the hire rates for the year starting 1 April 2010
  8. REVIEW OF STAFF COSTS

To undertake a review and consider any action required, for recommendation to the Council
(report herewith)
  9. TOWN COUNCIL WEB SITE

To receive a progress report from the Town Clerk
 10. CRB CHECKS FOR TOWN COUNCIL STAFF

To receive the response from the Criminal Records Bureau, if available and agree any necessary action
 11. QUESTIONS FROM THE PRESS AND PUBLIC
 12. EXCLUSION OF THE PRESS AND PUBLIC

In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw.
 13. STAFF REPORT

To receive a verbal report from the Town Clerk,
Signed:
               Mrs. Theresa Byles, Town Clerk



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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