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Maldon Town Council

Agenda of Meeting

9th November 2009

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
4th November, 2009

Dear Councillor,

You are summoned to attend a meeting of the ENVIRONMENT COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 9th NOVEMBER 2009 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. D. Denyer

Cllr. T. Shrimpton

Almond, Ms. A. Beale, M. Bentley (Town Mayor),
R. Knight, Mrs. S. Riesebeck,
S. Savage (Deputy Mayor) and K. Smith.
Invited to attend: Maldon and Heybridge Horticultural Society, and WAIT.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. DECLARATIONS OF INTEREST

Members are reminded that they are required to declare any personal or prejudicial interests they know they might have in items of business on the agenda. They are reminded that they will need to repeat their declarations at the appropriate point in the meeting and leave the room if the interest is a prejudicial one. Unforeseen interests must be declared similarly at the appropriate time.
  3. MINUTES OF THE ENVIRONMENT COMMITTEE MEETING

To receive, consider and sign the minutes of the Environment Committee meeting held on 22nd September, 2009.
(copy herewith)
  4.

 4.1
ALLOTMENTS

Allotment Inspection
There are no allotment plot inspections during the winter months.
 4.2 Warwick Crescent

a. Urban Foxes
A letter regarding the use of deterrents has been sent to all Warwick Crescent tenants.
   b. Access onto the Warwick Crescent Site

(i) To receive and consider a letter from a resident of King Street regarding access onto the allotment site.

(ii) To receive and consider a response to an enquiry to Moat Housing regarding site access.
(copies herewith - members only)
   c. WAIT

Members of WAIT and tenants have cleaned out the water tanks and cut back the Lift Boundary hedge at the site.
 4.3 Brickhouse Farm Allotment Site

(report herewith)
 4.4 Maldon Hall

a. Community Services
Community Service workers have almost completed working on plot 39a which they are now rotovating. They had asked if the Town Council would consider supplying a skip to remove the rubbish from the site which they have taken from plot 39a. The workers would be able to load the skip as part of their service.
   b. Boundary Hedge

After a recent site visit it was reported that a large amount of rubbish, including tiles, baths etc, had been disposed of in the boundary hedge/woods between the site and the by-pass. Some of the rubbish is from allotment plots, but this will eventually rot down. A letter has been sent to all tenants at the site requesting that all rubbish is either composted, removed from the site or burnt. The Maldon District Council has also been contacted and they are investigating the possibility of getting a contractor to remove the rubbish from the woodland between the allotment and the by-pass.
   c. Condition of Track

After recent wet conditions, the condition of the track is deteriorating due to vehicular access. This will be monitored and the access gate locked should the track become rutted. This matter was highlighted in the recent letter sent to all tenants where tenants were reminded that vehicular access was prohibited during wet conditions.
 4.5 Allotment Tenants Meeting

To receive and consider the notes of an informal meeting held on 22nd October, 2009 with allotment tenants.
(copy herewith)
 4.6 Questions from the Maldon and Heybridge Horticultural Society & WAIT
  5. BUDGET FOR 2010-2011

To receive and consider the financial and budget reports of the Town Clerk regarding the Environment Committee budget for 2010 - 2011.
(copy herewith)
  6. INTERPRETATION BOARDS

Cllr. Almond and Mrs. Good met with students from the Plume School to discuss the possibility of students designing interpretation boards for the Ware Pond, Leech Memorial Garden and St. Giles Ruins. Cllr. Almond to report.
  7.

 7.1
CLOSED CHURCHYARDS

St. Peter's Churchyard
a. SureStart Children's Centre
To receive a thank you letter from SureStart.
(copy herewith - members only)
   b. Light up a Life Christmas Tree

A request has been received from Farleigh Hospice for the annual Christmas tree to be re-located within the churchyard. The original location is no longer available as the flower bed has been re-designed to balance with the tower. The tree could either be re-located to the area of grass by the entrance to the Plume Library or in the former flower bed under the Holm Oak. Farleigh also wish to place a banner within the churchyard promoting the Light up a Life tree.
 7.2 St. Mary's Churchyard

a. No Waiting Road markings , St. Mary's Lane
ECC - Highways have been contacted regarding the installation of a No Waiting area in St. Mary's Lane and have advised that carriage way repairs will also be undertaken at the same time.
   b. Update from St. Mary's Improvement Project

(copy herewith)
  8.

 8.1
AMENITY AREAS

Longship Way
It has been reported that vehicles are continuing to park on the grass despite bollards being installed. The Police have been contacted regarding this and are investigating the matter.
To consider how vehicles can be deterred from parking on the green.
  9. WAR MEMORIAL

To receive and consider quotations to clean the War Memorial.
(copy herewith - members only)
 10. POND MANAGEMENT COURSE

To receive the report of Mrs. Good regarding her attendance at a Pond Management Course.
(copy herewith - members only)
 11. QUESTIONS FROM THE PRESS AND PUBLIC
 12. EXCLUSION OF THE PRESS AND PUBLIC

In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw for the following item (13).
 13. GROUNDS MAINTENANCE CONTRACT

To receive and consider a report regarding the Grounds Maintenance Contract.
(copy herewith - members only)
Signed:
               Mrs. Theresa Byles, Town Clerk



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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