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Maldon, Essex,  CM9 4RL.

Maldon Town Council

Agenda of Meeting

7th December 2009

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
2nd December, 2009

Dear Councillor,

You are summoned to attend a meeting of the FINANCE AND GENERAL PURPOSES COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 7th DECEMBER 2009 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. J. Wilsdon

Cllr C Mackenzie

M Bentley (Town Mayor), D. Denyer, R. Knight,
I. Mackenzie, Mrs. S. Riesebeck, S Savage (Deputy Mayor)
and T. Shrimpton.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. DECLARATIONS OF INTEREST

Members are reminded that they are required to declare any personal or prejudicial interests they know they might have in items of business on the agenda. They are reminded that they will need to repeat their declarations at the appropriate point in the meeting and leave the room if the interest is a prejudicial one. Unforeseen interests must be declared similarly at the appropriate time.
  3. MINUTES OF THE MEETING HELD ON 20th OCTOBER 2009

To accept and sign the minutes
(copy previously circulated with the agenda for the Council meeting held on 26th October, 2009)
  4.



 4.1
FINANCIAL REPORT

(report herewith)

Payments for approval 10 - 31 October & 1-27 November 2009
 4.2 Bank Accounts reconciliation summary to 31 October 2009. The reconciliation to the end of November will be available at the meeting
  5. GRANTS

(applications herewith)

To consider grant applications from:
Maldon Promenaders
Blackwater Sailing Barge Match Association
  6.

 6.1
PREMISES

REGISTRATION OF TOWN COUNCIL PROPERTY IN THE LAND REGISTRY

To receive a report from the Town Clerk on action taken to register Town Council properties in the Land Registry (report herewith)
 6.2 THE TOWN HALL

The repairs to the roof, gutters and pipes and essential internal works is almost completed
 6.3 THE MOOT HALL

Work in the exercise yard has begun
 6.4 THE PLUME BUILDING

The Town Clerk has reviewed the contracts for the Fire and Intruder alarm systems and a contract has been agreed with a local company at a more competitive price.
  7. CHRISTMAS LIGHTS 2009

To receive a report from the Town Clerk
  8. STRATEGIC ACTION WORKING PARTY

To consider a request from the Working Party for a budget to undertake promotional and entertainment events in the town.
  9. TOWN COUNCIL WEB SITE

To receive a progress report from the Working Party
 10. HEALTH & SAFETY AND EMPLOYMENT LAW SUPPORT

To consider a proposal for a 3 year contract to provide the Council with specialist support for health and safety and employment law requirements
(report herewith)
 11. BUDGETS

To consider the 2010-2011 budget and prepare recommendations for Council
 12. NEIGHBOURHOOD WATCH SIGNS

At the request of Council, to consider funding the provision and erection of Neighbourhood Watch signs at 12.50 each (and installation costs of 102.93 per sign if a new post is required). There is no specific budget heading for this type of expenditure.
 13. CHRISTMAS HOLIDAYS OFFICE OPENING HOURS

To agree proposed arrangements:
Christmas Eve - office closed
Tuesday 29 - Thursday 31 December - open 9am -1pm
Normal hours resume Monday 4 January 2010
 14. QUESTIONS FROM THE PRESS AND PUBLIC
 15. EXCLUSION OF THE PRESS AND PUBLIC

In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw.
 16. STAFF REPORT

To receive advice from the NALC, reports on staffing issues and make any necessary decisions or recommendations
Signed:
               Mrs. Theresa Byles, Town Clerk



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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