Welcome to Maldon Town Council




Maldon Town HallMaldon Town Hall
Maldon Town Council

Tel: +44(0)1621 857373
Mon. to Fri. 0900 to 1500 GMT.

Town Council Offices,
Town Hall, Market Hill,
Maldon, Essex,  CM9 4RL.


FREEDOM OF INFORMATION ACT 2000
adopted by
MALDON TOWN COUNCIL
ON MONDAY, 11th NOVEMBER, 2002

Information available from
MALDON TOWN COUNCIL
under the model publication scheme.

Contact details above, not open on Bank Holidays.
Please check with the office for the availbility of the latest electronic copies of documents.

        Information to be published:

        Class 1 - Who we are and what we do
        Class 2 - What we spend and how we spend it
        Class 3 - What our priorities are and how we are doing
        Class 4 - How we make decisions
        Class 5 - our policies and procedures
        Class 6 - Lists and Registers
        Class 7 - The services we offer
        SCHEDULE OF CHARGES

Information to be published
 
How the information can be obtained
Cost    
Class 1 - Who we are and what we do

(Organisational information, structures, locations and contacts)
This will be current information only.
Who's who on the Council and its Committees. Web site, Noticeboards Town Council office. Free
Contact details for Parish Clerk and Council members
(named contacts where possible with telephone number and email address (if used)).
Web site, NoticeboardsTown Council office. Free
Location of main Council office and accessibility details. Web site, Town Council office. Free
Staffing structure. Town Council office. Free

RETURN

Class 2 - What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum.
Annual return form and report by auditor. Hard copy from office. 5p per sheet
Finalised budget. Hard copy from office. 5p per sheet
Precept. Hard copy from office. 5p per sheet
Borrowing Approval letter. Hard copy from office. 5p per sheet
Financial Standing Orders and Regulations. Hard copy from office. 5p per sheet
Grants given and received. Hard copy from office. 5p per sheet
List of current contracts awarded and value of contract. Hard copy from office. 5p per sheet
Members' allowances and expenses. Hard copy from office. 5p per sheet

RETURN

Class 3 - What our priorities are and how we are doing.

(Strategies and plans, performance indicators, audits, inspections and reviews).
Parish Plan
(current and previous year as a minimum).
Free from office + postage.
Annual Report to Parish or Community Meeting
Distributed free to Maldon Town Council Tax Payers.
(current and previous year as a minimum).
Extra copies,
Free from office + postage.
Quality status. Hard copy from office. 5p per sheet
Local charters drawn up in accordance with DCLG guidelines. Hard copy from office. 5p per sheet

RETURN

Class 4 - How we make decisions

(Decision making processes and records of decisions)
Current and previous council year as a minimum.
Timetable of meetings
(Council, any committee/sub-committee meetings and parish meetings).
Web site, notice boards
Agendas of meetings
(as above).
Web site, notice-boards, Town Library.
Minutes of meetings
(as above)
NB. this will exclude information that is properly regarded as private to the meeting.
Hard copy from office. 5p per sheet
Reports presented to council meetings
NB. this will exclude information that is properly regarded as private to the meeting.
Hard copy from office. 5p per sheet
Responses to consultation papers. Hard copy from office. 5p per sheet
Responses to planning applications. Hard copy from office. 5p per sheet
Bye-laws -- none.

RETURN

Class 5 - our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only.

Policies and procedures for the conduct of council business:
Procedural standing orders.
Committee and sub-committee terms of reference.
Delegated authority in respect of officers.
Code of Conduct.
Policy statements.
Hard copies available from Town Council office. 5p per sheet

Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services.
Equality and diversity policy.
Health and safety policy.
Complaints procedures
(including those covering requests for information and operating the publication scheme).
Recruitment policies (including current vacancies).
Policies and procedures for handling requests for information.
Hard copies available from Town Council office. 5p per sheet
Information security policy.
Records management policies
(records retention, destruction and archive).
Data protection policies.
Schedule of charges for the publication of information. Hard copy from office. 5p per sheet

RETURN

Class 6 - Lists and Registers

Currently maintained lists and registers only.


All available by inspection At the Town Council office.
Any publicly available register or list
(if any are held this should be publicised; in most circumstances existing access provisions will suffice).
Assets Register.
Register of members' interests
Register of gifts and hospitality.

RETURN

Class 7 - The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only.


Hard copy from office.


5p per sheet
Allotments.
Closed churchyards.
Town Council properties.
Public Gardens, open spaces and Floral Decorations.
Seating, litter bins, clocks, memorials and lighting.
Markets -- none.
Bus Shelters.
War memorial.
Public conveniences -- none.
Agency agreements -- none.
A summary of services for which the council is entitled to recover a fee, together with those fees   not relevant .

RETURN

SCHEDULE OF CHARGES

All hard copies charged as below unless free .
TYPE OF CHARGE DESCRIPTION BASIS OF CHARGE
Disbursement cost. Photocopying @ 5p per sheet
(black & white).
Actual cost
Photocopying @ 10p per sheet
(colour).
Actual cost
Postage. Actual cost of Royal Mail standard 2nd class
Statutory Fee. In accordance with the relevant legislation.

RETURN
 
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